During a Disaster!
Northeast Document Conservation Center 24/7 Emergency Helpline: As part of its Preservation Services program, NEDCC offers an emergency assistance program for institutions and individuals with damaged paper-based collections. Disaster Assistance Hotline: 978-470-1010
Midwest Art Conservation Center: The MACC staff is available 24 hours-a-day, 7 days a week to give immediate assistance with disaster recovery efforts. Call the main phone number, 612-870-3120, and you will be directed to a staff member immediately or to an after-hours emergency phone. For non-urgent issues, MACC email is answered during the day: firstname.lastname@example.org
These communications and assistance are free and can provide you with condition assessment information and advice regarding the proper care and handling of damaged or at-risk art and artifacts. MACC also maintains a cache of disaster supplies when the on-site assistance of MACC conservators is essential to a collections’ recovery. MACC’s on-site disaster recovery assistance is a fee-based service dependent on travel and time. (based in Minneapolis)
American Institute for Conservation: AIC’s 24-hour assistance number is 202.661.8068 for advice by phone. Call 202.661.8068 to arrange for a team to come to the site to complete damage assessments and help with salvage organization.
Statewide Contract for Document Recovery: available to State Agencies, Local Governments, Libraries, Non-profits. Information from the Georgia Archives. Also see the powerpoint file in the box at right.
The Disaster Mitigation Planning Assistance Website: search for resources by state, multiple states nationally or by type of service, expert or supply. The results of your search can be downloaded into an Excel document for easy updating of your institution’s disaster plan.
Northern States Conservation Center: buying disaster supplies and conservation materials
The new CEMA Re-entry Hotline number is 1-855-880-2362 and is toll-free. The re-entry hotline is a valuable communication tool for residents who have evacuated to seek shelter outside of Chatham County. Local media outlets, shelters, as well as CEMA will be distributing information; however, the re-entry hotline is another way for our residents to gain re-entry information following an evacuation. The number is solely for re-entry information. This line will not be used for the dissemination of storm information, damage reports, and other disaster information.
Monitor storms on:
- Your computer: www.nhc.noaa.gov
- Your phone: http://hurricanes.gov/mobile
- Twitter: www.twitter.com/NHC_Atlantic
- Facebook: www.facebook.com/US.NOAA.NationalHurricaneCenter.gov
“Information on Major Disasters” from Heritage Preservation’s.To contact Heritage Preservation about an on-going disaster:
Fill out the Task Force damage and response reporting tool.
General Disaster Planning
Georgia Archives: emergency advice, technical reports, best practices and samples, Local Government Records Management Evaluation Tool, and records advice.
Heritage Preservation: one stop shopping for disaster planning and response
- Emergency Response and Salvage Wheel/Field Guide to Emergency Response Checklists
- Also available as app (Apple devices only)
- Guide to Navigating Federal Emergency Management Agency and Small Business Administration Disaster Aid for Cultural Institutions
- Working with Emergency Responders: Tips for Cultural Institutions
- More free downloads from Heritage Preservation
- Risk Evaluation and Planning Program
Museum SOS: In May 2004, a conference entitled Museum SOS: Strategies for Emergency Response and Salvage was held at the American Museum of Natural History (AMNH). This website has been created to disseminate information from the conference and as a continuing resource for anyone who is planning, mitigating, or responding to an emergency situation in the context of a natural history collection.
Conservation Online: many in-depth articles on many topics in disaster preparedness and response with a focus on salvage and conservation after disasters.
ReadyGeorgia.org: Ready Georgia is a statewide campaign supported by the Georgia Emergency Management Agency (GEMA) aimed at motivating Georgians to take action to prepare for a disaster.
- ReadyGeorgia.org for businesses
- ReadyGeorgia.org mobile app: The Ready Georgia mobile app, created by the Georgia Emergency Management Agency and the Georgia Department of Public Health, is an interactive tool that makes it easier than ever to be prepared for emergencies. The app includes robust features not previously available in one mobile application.
A Guide to the Disaster Declaration Process: pdf from FEMA
The Pocket Response Plan (PReP)™ is a concise document for recording essential information needed by staff in case of a disaster from the Council of State Archivists.
Council of State Archivists website on disaster planning.
Library of Congress disaster planning webpage
North Carolina’s Connecting to Collections blog
American Library Association’s Selected Bibliography on disaster planning
DISASTR-OUTREACH-LIB Listserv: This email discussion forum is for librarians, information specialists, and other professionals interested in disaster health information outreach to their communities. Stay informed about current disaster-related resources, connect to colleagues in the field, engage in information exchange and learn about new ideas, trends, training opportunities, and conferences in the area of disaster health information.
Emergency Planning for Records from the National Archives
Primer on Disaster Preparedness Management & Response. This primer discusses how to plan for, salvage, and care for paper objects in emergencies. The primer was issued by the Smithsonian, National Archives and Records Administration, Library of Congress, and National Park Service.
Emergency Preparation, Risk Management & Insurance, Response, and Recovery from the Library of Congress
National Trust for Historic Preservation disaster page
National Center for Preservation Technology and Training disaster page, includes:
- mitigation resources
- health and safety in disaster prep
- assessment forms
- preparing historic buildings and sites for a disaster
- recovering historic cemeteries
- dealing with crude oil
- archaeological collections
- recovering wet objects
- much, much more
The Ready Responder Toolkit aims to develop a culture of preparedness among first responder agency personnel and their families. The toolkit provides resources, templates, and information that can help first responder agencies develop their own organizational preparedness plan, as well as discuss procedures and decisions that could improve and quicken response.
STASH– Storage Techniques for Art, Science, and History: provides information and tools so that institutions of all types, sizes and resource levels can learn how to create safe and appropriate storage solutions. The 2005 Heritage Health Index Survey found that 89% of all collection holding institutions had inadequate storage facilities, citing problems ranging from lack of space to inappropriate environments. 65% of all institutions reported damage due to improper storage. Improving the physical conditions in storage is a highly effective and easily achievable way to substantially boost overall preservation.
Research Specific Hazards
Active Shooter: The US Department of Homeland Security developed a website with tools to enhance preparedness through a whole community approach in response to active shooter events.
Toxic chemical releases: NLM’s TOXMAP uses maps of the United States to help users visually explore data from the US Environmental Protection Agency’sToxics Release Inventory and Superfund Program.
Chatham Emergency Management Agency: Lots of information on planning for specific types of disasters, plus the best source of local information. Look to the right sidebar for quick links to access information on specific hazards.
Research Hazards around Savannah
Coastal Hazards Portal by the Skidaway Institute of Oceanography: map the hazards including sea level rise, historic hurricane tracks, erosion, storm surge and flood zones.
Chatham County Local Emergency Planning Committee “The Mission of the Chatham County Local Emergency Planning Committee is to protect and serve all the citizens of the County by promoting hazardous materials safety in all segments of the community. This includes providing an advisory, educational and technical resource for the development and implementation of hazardous safety programs, both locally and County-wide.”
Creating Disaster Plans & COOPs
dPlan: dPlan is a free online tool that will help you simplify the process of writing a disaster plan. Enter information about your institution using the comprehensive fill-in-the-blank template. This template will guide you through the steps necessary for effective disaster planning.
Building An Emergency Plan: A Guide for Museums and Other Cultural Institutions: A guide to planning geared specifically to cultural institutions rather than physical built fabric. Features case studies and information for specific teams within an organization. (pdf book from Getty Conservation Institute)
Disaster plans: tools for creating a disaster plan
Artsready.org: ArtsReady is a web-based emergency preparedness platform designed to provide arts and cultural organizations with customized business continuity plans for post crisis sustainability.
Continuity of Operations Plans: basic information from FEMA: When business is disrupted, it can cost money. Lost revenues plus extra expenses means reduced profits. Insurance does not cover all costs and cannot replace customers that defect to the competition. A business continuity plan to continue business is essential.
Members can also download the SHER COOP presentation in the box to the right. This is the presentation given by our CEMA partners at the September 2012 meeting.
“What Are Vital Records? How Do We Protect Them?” pamphlet from the Association of Records Managers and Administrators available for purchase in packs of 25
Prepare My Business: helping small businesses continue after disasters
Small Business Administration: disaster planning and recovery from SBA
Rescuing Business Records; A Disaster Planning Guide for Small Businesses by David W. Carmicheal- available for purchase
Salvage & Recovery
Northeast Documentation Conservation Center disaster assistance resources
Conserve O Grams: Conserve O Grams are short, focused leaflets about caring for museum objects, published in loose-leaf format. New topics are added as needed and out-of-date issues are revised or deleted.
Northern States Conservation Center: Collections care by material type
Lyrasis: general disaster response page and recovery information by type of material
Rapid Building and Site Condition Assessment form from the NPS (download as pdf). The document can be used to quickly assess conditions within a disaster region; it has an emphasis on historic structures. Instructions on using the form and definitions are also available.
Response and Recovery (Including Emergency Drying Procedures for Water Damaged Collections) from the Library of Congress.
Disaster Response and Recovery from the Minnesota Historical Society, includes archival collections salvage and historic structures salvage. The Conservation section of their website is a wealth of information.
Tips for drying-out a water-damaged building from the NC Department of Cultural Resources
Consortium on conserving works of art damaged by flooding– Speakers from the American Institute for Conservation Collections Emergency Response Team (AIC-CERT), along with conservators from MoMA, provide suggestions and answer questions on how to safely handle and dry wet materials such as paintings, drawings, books, sculptures, and other artistic and cultural works. 98 minute video
Emergency Guidelines for Art Disasters from MoMA
This 10-minute video provides step-by-step guidance on dealing with water damage at museums, libraries, and archives. Practical tips on safety, simple equipment, and salvage priorities, from Heritage Preservation.
FEMA Online Courses:
These are the prerequisites recommended for staffing the SHER desk at the EOC:
1- FEMA’s Course IS-100.b Intro to Incident Command System
2- FEMA’s Course IS-200 ICS for Single Resources and Initial Action Incidents
3- FEMA’s Course IS-700.a National Incident Management System (NIMS) An Introduction
4- FEMA’s Course IS-701 NIMS Multiagency Coordination System (MACS) Course
FEMA’s Course IS-800.B National Response Framework, An Introduction
Also available are:
FEMA’s Course IS-811 – ESF #11: Agriculture and Natural Resources Annex
Lyrasis Online Courses: General course list (searching “disaster” or “recovery” will find many relevant courses)
Emergency Management/Cultural Organizations Interface
COSTEP: The COSTEP Framework is a planning tool designed to bring together cultural resource institutions with emergency management agencies and first responders. It will provide a blueprint for preparing for area-wide disasters and building alliances with federal, state, and local emergency management agencies.
Alliance for Response: Alliance for Response is a national program on cultural heritage and disaster management. Through a series of local Forums, it builds bridges between the cultural heritage and emergency response communities before disasters happen.
Alliance for Response Toolkit This Tool Kit contains resources to help plan Alliance for Response Forums, work with emergency responders, identify allies in your community, and help sustain local disaster networks. Find program templates, essential contacts, project ideas, and funding sources.
Examples from Other Regions
Cultural Emergency Management Team (CEMT) in the greater Boston area
Summary of several local response networks from Heritage Preservation
COSTEP MA– Coordinated Statewide Emergency Preparedness in Massachusetts
Cultural Resources Emergency Support Team (CREST) in North Carolina- The North Carolina Connecting to Collections (C2C) team has received a 21st Century Museum Professionals grant from IMLS. This funding will allow our staff to initiate the Cultural Resources Emergency Support Team (CREST) to train staff and volunteers from a wide variety of institutions to improve disaster preparedness measures throughout North Carolina. The project will allow C2C to strengthen public/ private cultural heritage partnerships and to provide tangible assistance to organizations across the state. CREST will have a dual focus on training/ preparation and response.
Financial Resources for Disaster Preparation, Planning, and Response: from the National Trust for Historic Preservation
FEMA Pre-Disaster Mitigation Grant Program This program provides funds to states, territories, Indian tribal governments, communities, and universities for hazard mitigation planning and the implementation of mitigation projects prior to a disaster event.
FEMA Public Assistance Grant Program. This program is designed to provide assistance to State, Tribal and local governments, and certain types of Private Nonprofit organizations so that communities can quickly respond to and recover from major disasters or emergencies declared by the President.
Before and After Disasters: Federal Funding for Cultural Institutions (FEMA). This guide is an updated and expanded version of Resources for Recovery: Post-Disaster Aid for Cultural Institutions, first developed in 1992 by Heritage Preservation and then revised in 2000. Before and After Disasters includes summary descriptions and contact information for 15 Federal grant and loan programs (pdf).
National Trust For Historic Preservation Grant Funds. The National Trust provides two types of assistance to nonprofit organizations and public agencies: 1) matching grants from $500 to $5,000 for preservation planning and educational efforts, and 2) intervention funds for preservation emergencies. Visit the Grant Funds website to learn more about the availability of funds and how to apply for assistance.
CEMA also has lots of downloadable guides and other info on their website which detail how to plan for many different types of disasters!
Active Shooter: How to Respond from the Department of Homeland Security
2012 Emergency Response Guidebook to quickly Identify Hazmat Emergency Procedures. PHMSA’s 2012 Emergency Response Guidebook provides first responders with a go-to manual to help deal with hazmat accidents during the critical first 30 minutes.
Coping with Disasters
Coping with Violence and Traumatic Events topic page: Substance Abuse and Mental Health Services Administration
National Child Traumatic Stress NetworkTerrorism This topic includes attacks by individuals acting in isolation as well as attacks by people acting for groups.
PFA Mobile assists responders who provide psychological first aid as part of a response effort. The materials are adapted from the Psychological First Aid Field Operations Guide. The app and guide are from the Veteran’s Administration National Center for PTSD and the National Child Traumatic Stress Network.
For healthcare providers: Coping With a Traumatic Event: Information for the Health Professionals
For emergency workers: Traumatic Incident Stress National Institute for Occupational Safety and Health and a Spanish version
Red Cross “Recovering Emotionally”
International Society for Traumatic Stress Studies: “Mass Disasters Trauma and Loss”
From PBS “Talking with Kids about the News”
There are new versions of the Radiation Emergency Medical Management (REMM) website and mobile app. The list of changes include a multimedia library, new audience sections including Public Health Officers, Legal Advisors, Radiation Safety Officders and Senior Leaders, and updates to several key web pages. It is recommended that you update any previously versions downloaded to your PC, laptops and mobile devices
The Power of Digital Volunteers This paper by Kate Starbor and Leysia Palen of the University of Colorado, Boulder, is presents an example of a potential role librarians can play in disaster preparedness and reponse. It outlines the progress of a group of concerned volunteers who came together online to continue to support Haiti relief efforts long term, and grew into the non-profit agency Humanity Road. The paper won a “Best Paper Award” as part of the 2013 Computer Supported Cooperative Work and Social Computing Conference. pdf here.
Disaster Response Template Toolkit Includes Customizable Resources: The Substance Abuse and Mental Health Services Administration (SAMHSA) has released a new Disaster Response Template Toolkit featuring public education materials that disaster behavioral health response programs can use to create resources for reaching people affected by a disaster. The new Toolkit is part of the Disaster Behavioral Health Information Series.
Disaster Lit: the Resource Guide for Disaster Medicine and Public Health is a database of links to disaster medicine and public health documents available on the Internet at no cost.
Evidence Aid has free resources available for post traumatic stress disorder